Employers Agent

Contract Administration and Employers Agent

The terms Contract Administrator and Employers Agent are a regular source of confusion yet in reality they are different names to describe the same role.  The only differences is that an Employers Agent performs the contract administration role within design and build contracts whereas the Contract Administrator performs the same contract administration role in traditional forms of contract.

The roles are futher confused with the project management role but in simple terms project management covers the whole project lifecycle whereas the Employers Agent and contract administration role principally exist within the post contract phase, once a contractor has been appointed.  Easy to us but not so for clients who often get baffled with industry jargon and technicalities – You don’t get that at Record Associates as we operate using Plain English at all times.


We understand the Employers Agent role

Record Associates are very familiar with both these roles and have performed the Employers Agent, Contract Administration and Construction Project Management roles on small (<£100k), medium (<£1m) and large (£1m+) contracts and will work in partnership with you to deliver your project on time, within budget and to the required quality parameters.

Equally importantly we understand the common areas of dispute and key conditions for success including:

  • Ensuring there are no errors or ambiguities in the documentation
  • Establishing an orders of precedence to documentation
  • Clearly setting out grey areas in roles and responsibilities
  • Agreement of cost and programme impacts as part of any changes
  • Specifically addressing key areas of dispute such as Concurrent Delay (see JCT News article)
  • Maintaining a clear audit trail and communicating clearly
  • Transferal of weather risk
  • Clearly setting out design responsibilities for each element
  • Establishing mutually agreed arrangements for valuation of completed works and certification of valuations
  • Setting out key completion criteria
  • Advance planning of commissioning and handover process

More Info

We are also fully conversant with the range of contracts which may be used including the JCT and NEC suites of contracts.

We cover a broad geographic area which includes Mid Wales, the East Midlands and West Midlands and all the major centres including Welshpool, Shrewsbury, Chester, Telford, Wolverhampton, Birmingham, Coventry, Nottingham, Derby and Leicester – though we have taken on larger commissions from further afield.  If you are in any doubt just ask and we would be delighted to assist.


Recent Projects

Miscellaneous Instructions | Expert Witness

All our expert witness instructions are undertaken by Julian Record, a Chartered Building Surveyor and Chartered Project Manager with over 20 years’ experience in project management and general building consultancy across the public and private sectors.

Wesley House | Construction Project Management & Architectural Design

Record Associates were appointed by Via Property Development Ltd to provide Architectural Design and Construction Project Management services in connection with the conversion of this former Methodist Chapel into 12 apartments extending to approximately 780 sq.m.

Aberclay Finance | Development Monitoring and Due Diligence

Record Associates have been appointed to monitor three housing developments on behalf of the funder, Aberclay Finance. The developments comprise 13 units in North Shropshire, 20 units in Worcestershire and the conversion of 5 listed barns in Oxfordshire

We’ve worked with Julian on two construction projects, both of which have been a long time in the planning and funding. As a charity we have to allocate resources wisely, and the project and construction management expertise provided by Record Associates has been a solid investment! Having been badly let down by a main contractor on a project Julian was not originally involved in, Julian was engaged to progress the project. Julian’s professionalism, knowledge and tireless dedication has been invaluable – without which we couldn’t have successfully completed our project. Julian is a pleasure to work with, and has provided comprehensive support along the whole development and building process. On behalf of the Trust and our Board I’d like to extend our sincere thanks to Julian and Record Associates and we hope to work with you again in the future

Jo Olivant | Project Sponsor and Head of People and Engagement Staffordshire Wildlife Trust TESTIMONIALS

Hi Julian, My apologies I thought that I had sent an email already to thank you. I will be recommending you to others and can I thank you very much for your professionalism and the in depth report. It has made the whole process so much easier and we now have a ‘bible’ of things to do!
We are looking forward to now completing on the property, With very best wishes Louisa

Louisa Allison-Bergin TESTIMONIALS

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